The real incumbent: the inherited template nobody dares to touch.
Comparison reviewed on· sourced fromMicrosoft 365 — Excel
Geztio is an alternative to spreadsheet budgeting for teams that outgrew a single file: nested chapters, unit-price analysis with yields, and overhead and profit are built in, so totals cannot break when a row is inserted. Several people work on the same budget at once. A spreadsheet still wins when the layout itself is the deliverable.
| Feature | Geztio | Excel |
|---|---|---|
| Budget | ||
| Nested chapters, unlimited depth | Included | Built by hand |
| Automatic numbering per level | Included | Manual formulas |
| Quantities by location (tower, floor, unit) | Included | Built by hand |
| Overhead, contingency and profit | Included | Built by hand |
| Scenarios and approved versions | From Pro | Copies of the file |
| Unit-price analysis | ||
| Preloaded unit-cost database | 100+ unit costs | Not available |
| Editable yields and waste | Included | Built by hand |
| Unit costs reusable across projects | Included | Copy and paste |
| Supplies | ||
| Reference supply database | 1200+ supplies | Not available |
| Bulk price updates | Included | Find and replace |
| Supply price history | From Business | Not available |
| Collaboration | ||
| Users included | 3 · 10 · 30 · custom | Per your Microsoft 365 plan |
| Simultaneous editing | Included | Included |
| Roles and permissions per project | Included | File-level sharing only |
| Read-only guests (client, supervision) | From Pro | File-level sharing only |
| Data and export | ||
| Export to Excel | Included | Included |
| Public API | Not available | Not available |
| Scheduling | ||
| Schedule and S-curve | Not available | Built by hand |
| Deployment and licence | ||
| Runs in the browser, no install | Included | Included |
| Works offline | Not available | Included |
| Licence model | Monthly subscription | Included with Microsoft 365 |
| Updates included | Included | Included |
Insert a row above a SUM range in a spreadsheet and the total keeps returning a number — just the wrong one. Nobody audits a formula that still works. In Geztio the chapter tree owns the arithmetic: subtotals roll up from the structure, not from ranges you have to keep honest, so reordering an item is a safe operation instead of a risk.
Unit-price analyses built inside a spreadsheet die with that file. The next tender starts from a copy of the last one, with prices that are already stale and yields nobody remembers agreeing to. Geztio keeps unit costs and supplies in a database shared across projects, so repricing a tender is a bulk update rather than a rebuild.
The estimator sends the file, the site manager changes the quantities, someone renames it and now two versions disagree about the contract value. Spreadsheet co-authoring solves the typing, not the filing. Geztio keeps one budget with roles per project, read-only access for the client, and approved versions frozen when they are signed off.
A spreadsheet is still the right tool in three situations, and it is worth saying so before you migrate anything. If any of these describe your work, Geztio will feel like a heavier tool than the job needs.
One row per item, one header row, no merged cells and no subtotal rows in the middle of the data. Subtotals are rebuilt from the chapter tree.
Code, description, unit, quantity and unit price. Anything else is optional and can be added afterwards inside Geztio.
Compare the imported total against the spreadsheet's before you touch anything. A mismatch here is almost always a formula that was already wrong.
Values come across, the machinery behind them does not — that is the point of the move. Conditional formatting, macros and custom print layouts are rebuilt or dropped.
Four plans, from a free tier to enterprise, priced per region and billed monthly. Prices come from the live catalog, so they are never restated here.
See all plans →A spreadsheet has no separate licence to compare — it comes with Microsoft 365. The cost that matters is the hours spent rebuilding structure, repricing by hand and reconciling versions. Compare that against a Geztio plan rather than against a licence fee.
Yes, from a flat sheet with one row per item: code, description, unit, quantity and unit price. Formulas are not imported — values are. Chapters are rebuilt inside Geztio, which is what makes the totals reliable afterwards.
Yes. Every budget exports to Excel, so tenders that require a spreadsheet deliverable are unaffected. Geztio replaces where the budget is built and maintained, not the format you hand over.
Your data stays yours: export your budgets and unit costs to Excel before the subscription ends. Geztio does not hold budgets hostage behind an active plan.
No. Geztio needs a browser and a connection, and a spreadsheet does not. If most of your budgeting happens without connectivity, this is a real reason to stay where you are.